Manage user groups

note

You need the admin rights to use this feature.

User Groups allow administrators to organise multiple users into a logical group for easier management and access control. A user group can contain a set of specified users who share similar responsibilities or functions within the application. Grouping users simplifies assignment in scenarios where actions need to be applied to multiple users collectively rather than individually.

User Groups can be referenced in Workflow Designer > User Tasks to route tasks to a specific group of users. This ensures that tasks can be picked up by any eligible member within the group.

Administrators can create, manage, import, and export user groups to facilitate configuration management, backup, or migration across environments.

caution

You cannot deactivate a User Group if it is currently associated with an Active or Scheduled Workflow. Deactivate or complete the associated workflows before deactivating the user group.

note

After the deactivation, you have the option to reactivate it following the on-screen instructions.

Manage the user group

To manage the user group, perform the following:

1. In the KAIZEN studio console, on the left panel, click Access Controller > User Group.

   The Access Controller/ User Group page displays.

   

2. From here, you can create new user groups, import or export user groups, and so on.

Create a user group

1. In Access Controller/ User Group, click Create.

2. In the Create User Group window, provide the details:

   

   The following table describes each field from the window above:

   Field	Required	Description
   User Domain	Yes	Displays the user domain for the user group.
   Group Name	Yes	Enter the name of the user group.
   Group Code	Yes	Enter a unique code to identify the user group.
   Status	Yes	Sets the status of the user group.
   Remarks	No	Enter optional remarks or notes for the user group.

3. Click Save.

Last updated on 20 May 2026